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Birth certificate translation template

This birth certificate translation template is a Word file with the fields most certificates have, a place for seals and notes, and a translator's certification at the end. Download it and fill it in by hand, or upload your certificate and let LoreAI fill it in for you in your certificate's own layout.

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Scan, Spanish
Scan of a specimen Spanish birth certificate with invented names
LoreAI output, Word file in English
English translation of a Spanish birth certificate in Word, filled in field by field
Real output. Left, a specimen Spanish birth certificate with invented names. Right, page 1 of the Word file LoreAI returned. The stamp and the registrar's name follow on page 2. Specimen scan (PDF) ยท Word file LoreAI returned (.docx)

The template

The Word file follows the order of a typical civil registry certificate. Delete rows your certificate does not have, and add rows for anything it has that the template does not.

TRANSLATION FROM [SOURCE LANGUAGE] INTO ENGLISH BIRTH CERTIFICATE Issuing office: ____________________ Book / Page / Certificate No.: ____________________ Date of registration: ____________________ DETAILS OF THE PERSON REGISTERED Full name: ____________________ Sex: ____________________ Date of birth: ____________________ Time: ________ Place of birth: ____________________ PARENTS Father: ____________________ Nationality: ________ Mother: ____________________ Nationality: ________ GRANDPARENTS (if listed) Paternal: ____________________ Maternal: ____________________ WITNESSES (if listed): ____________________ Marginal notes: ____________________ Registrar: ____________________ Seals and signatures: [Seal: ________] [Signature] (Translator's certification follows on the next page.)
Download as Word (.docx)

How to fill it in

  1. Copy names exactly as they appear, with every surname and accent. Do not translate or shorten names.
  2. Write dates the way the certificate does, or spell the month out (14 June 1994) so nobody misreads day and month.
  3. Translate labels and places. Keep official names of offices in the original language in brackets when there is no exact English term, for example Civil Registry (Registro Civil).
  4. Describe what is not text in brackets: seals, signatures, coats of arms, handwritten notes, and anything you cannot read.
  5. Translate the back of the certificate too, including apostilles and margin notes.
  6. Finish with the translator's certification, signed and dated. Use the certificate of translation template.

Why a generic template often does not fit

Certificates differ by country and by year. A Mexican acta, a Guatemalan certificate and a Colombian registro civil put different fields in different places, and receivers compare the translation with the original side by side. A translation that follows the original layout is easier for them to check.

LoreAI builds that layout from your actual certificate. You upload the scan, and the Word file comes back with the same tables and field order, already translated. You then check it and add the certification, the same as with a template.

Questions people ask

Will USCIS take this template?

USCIS does not publish or approve translation templates. It asks for a full English translation and a signed translator's certification. A filled-in template can meet that when it covers everything on the certificate and the certification is signed and complete.

Is there a template for Mexican birth certificates?

Mexican certificates have their own fields, such as CURP and the registry office number. Instead of adapting a generic template, upload the certificate to LoreAI and the Word file will follow the Mexican layout. The Spanish to English guide lists the common terms.

Can I use the template for free?

Yes. Copy the text above or download the Word file. Translating your certificate with LoreAI is also free for your first document.

Who should sign the certification?

Someone competent in both languages who has checked the translation against the original. Some receivers prefer that this is not the applicant.

Get an editable translation of your document

Upload a scan or a photo. LoreAI returns a Word file in the same layout, ready to check, correct and sign.

Translate your first document free See pricing